How Do I Reserve a Meeting Room?

The Public Library of Brookline (PLB) provides the use of its rooms at no charge as a part of our services to the public. Because this is a sought after community resource, it is important that those wishing to use the room meet the requirements for usage and follow these guidelines carefully. Activities not aligned with the intention of the Room Usage Guidelines, including private social functions, requests from commercial enterprises, and exclusive gatherings, will not be permitted in the Library meeting rooms.

Room Usage Guidelines
Use of the room is limited to the following activities:

Programs: organized events or activities that are designed to engage, educate, or entertain an audience. Events that do not meet this criterion include individual or private social functions, e.g. parties, showers, and celebrations of life.
Meetings: gatherings that are open to the general public, allowing participants to contribute to the discussion and decision-making process. Groups that do not meet this criterion include HOAs, for-profit businesses, and study groups.
Civic, educational, or cultural events: organized activities or gatherings aimed at promoting community engagement, learning, and appreciation of cultural diversity and heritage to a live audience. Activities that do not meet this criterion are rehearsals and study groups.

These meetings must be free and open to the public. Individual applicants must be at least 18 years old. Before booking, please read the full Meeting Room Policy.

Brookline Village: Hunneman Hall

Capacity: 75
Best for: Lectures, presentations, chamber concerts
Includes:

WiFi
A/V projection (can be used with library or guest laptops)
Blu-Ray player
Steinway Baby Grand Piano

Also at Brookline Village:

Conference Room: Capacity 16; WiFi; projection equipment available on request
Individual Study Rooms: Capacity 1-2 people; 2 hour maximum time limit. Please stop by or call the Reference Desk at 617-730-2369 to reserve a study room.

Coolidge Corner Meeting Room

Capacity: 50
Best for: Lectures, presentations, concerts

WiFi
A/V projection (can be used with library or guest laptops)
Blu-Ray player
Piano

Putterham Meeting Room

Capacity: 35
Best for: Lectures, presentations, meetings

WiFi
AV projection (can be used with library or guest laptops)
PA system

Booking Rooms

All rooms should be booked online except for individual study rooms, which can be reserved in person or by calling the Reference Desk at 617-730-2369. Before submitting a room booking request, be sure to check open hours for each location. Please do not call the Library to check room availability; our events calendar will show any potential conflicts.

Requesting a room implies you accept all points in the Meeting Room Policy. You must designate a contact person at least 18 years old who accepts responsibility for adherence to all conditions of the policy.

Basic Rules & Information

Please review the complete Meeting Room Policy before you submit a room request.
Reservations are available up to 45 days in advance.
Requests for reservations must be made at least one business day in advance.
All reservation applications are reviewed at regular intervals and approval is contingent on compliance with the Meeting Room Policy. The Public Library of Brookline reserves the right to reject reservation requests.
No more than one meeting per month can be scheduled for any individual, group, or organization.

Equipment

If using the Library’s A/V equipment, you must meet with a staff member at least a week before your event to test setup and compatibility with your technology. Please see more information on meeting room equipment and schedule an appointment with us.

Piano

Use of the piano must be requested in advance and instructions on its placement are required. Groups may not move the piano themselves. Tuning is done at the discretion of the PLB at an appropriate interval. If a group wishes the piano to be tuned, it may do so at its own expense using the PLB’s preferred tuner (Tony McKenna – 617-484-5600).

How to Cancel or Change a Meeting Room Booking

Cancellations can be made by notifying the library hosting the event at least 24 hours before your reservation, by canceling the reservation via the Meeting Room Reservation software, or contacting Library Administration: 617-730-2360 or brkadmin@minlib.net.